Running QuickBooks in Nonprofits: 2nd Edition: The Only Comprehensive Guide for Nonprofits Using QuickBooks
Author: Kathy Ivens
Price: 36.95
Perfectbound
ISBN: 978-1932925302
512 pages
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Click here for an excerpt from Running QuickBooks in Nonprofits.
This QuickBooks book provides information about using QuickBooks to
track financial data in nonprofit organizations. It covers QuickBooks Pro as
well as QuickBooks Premier Nonprofit Edition. This is not a beginner’s book in
QuickBooks; the author assumes that the reader is already using QuickBooks,
although the text is written to accommodate users that are not experts.
Because QuickBooks is so easy to use and so inexpensive, many
nonprofit organizations have adopted it for financial record keeping. However,
QuickBooks isn’t really designed for the special bookkeeping functions required
for nonprofit accounting. Even QuickBooks Premier Nonprofit edition isn’t a
solution, because the software wasn’t rewritten to accommodate all the needs of
nonprofit accounting.
There are a wide variety of workarounds (including add-on
software) aimed at making QuickBooks work properly for nonprofits. Most of them
don’t work well, are too complex to be efficient (even for experienced
QuickBooks users), and some don’t really work at all. As a result, most
nonprofit organizations have to spend extra money to have accounting
professionals create reports from their QuickBooks data. The goal of this book
is to help you understand how to set up QuickBooks for nonprofit accounting,
make it easier to create transactions properly, and reduce the amount of money
you spend on fixing your accounting records.
Lastly, most books from computer publishers have an Appendix that
is usually filled with technical or incidental information. In this QuickBooks book, the
Appendix is incredibly important. Read it first. Share it with the director of
the nonprofit for which you perform bookkeeping tasks. Also share it with the
Board of Directors.
Brief Table of Contents for Running QuickBooks in Nonprofits: 2nd Edition
Chapter 1: QuickBooks Limitations for Nonprofits
Chart of Accounts
Limitations
Accounting
Limitations
Report
Limitations
Other (Minor)
Annoyances
Chapter 2: Getting Started
Gathering
Financial Information
Creating a
Company File
Updating an
Existing Company File
Chapter 3: Chart of Accounts
Designing the
Chart of Accounts
Creating
Accounts
Manipulating Accounts
Unified Chart
of Accounts for Nonprofits
Entering
Opening Balances
Equity Accounts
Chapter 4: Configuring Preferences
Accounting
Preferences
Checking
Preferences
Desktop View Preferences
General
Preferences
Jobs & Estimates
Preferences
Tax 1099
Preferences
Time & Expenses
Preferences
Chapter 5: Configuring Classes and Lists
Classes
Creating
Lists
Adding Custom
Fields to Lists
Reports Based
on Custom Fields
Chapter 6: Managing Revenue
Understanding
Types of Revenue
Entering
Direct Donations
Donations
that need Special Handling
Accounts
Receivable (A/R)
Invoices and
Pledges
Sending
Invoices in a Batch
Invoicing for
Reimbursable Expenses
Giving
Credits to Donors
Receiving
Payments on Invoices
Making Bank
Deposits
Customizing
Templates
Reporting on
Receivables
Chapter 7: Managing Expenses
Accrual Vs.
Cash Expense Tracking
Entering
Bills
Entering
Vendor Credits
Paying Bills
Using Direct
Disbursements
Tracking
Payroll Expenses
Allocating
Overhead to Programs and Grants
Tracking
Internal Costs
Chapter 8: Managing Bank Accounts and Cash
Transferring
Funds Between Accounts
Handling
Bounced Checks
Voiding
Disbursements
Reconciling
Bank Accounts
Managing Bank
Accounts With Co-mingled Funds
Tracking
Petty Cash
Managing
Employee Expense Accounts
Chapter 9: Budgets and Projections
QuickBooks’
Rules for Budgets
About Balance
Sheet Budgets
Creating a
P&L Budget
Creating a
Customer:Job Budget
Creating
Additional Customer:Job Budgets
Creating
Class Budgets
Deleting a
Budget Budget Reports
Exporting and
Importing Budgets
Projecting
Cash Flow
Cash Flow
Reports
Chapter 10: Producing Reports
Reports for
Nonprofits
Standard
Financial Reports
Chapter 11: Year End Activities
Year-end
Journal Entries
Managing Net
Asset Accounts
Year End
Reports
Tasks for
Your Accountant
Closing the
Year
Contribution
Acknowledgement Letters
Chapter 12: Audits
Nonprofit
Audit Rules
Audit
Activities and Tasks
Board
Responsibilities
Chapter 13: Managing QuickBooks Files
Using
QuickBooks Backup
Updating
QuickBooks
Chapter 14: Managing Users and Security
QuickBooks
Passwords
The
QuickBooks Administrator
Creating
Users
Changing Your
Own Password
Chapter 15: QuickBooks Fundraising Tools
QuickBooks
File Limitations
Managing
Members
Tracking
Donations
Creating
Fundraising Mailings
Managing
Volunteers
Tracking
Fundraising Activities
Chapter 16: In-Kind (Non-Cash) Revenue
Policies for
In-Kind Donations
Types of
In-Kind Donations
Acknowledging
In-Kind Donations
Tracking
In-Kind Transactions in QuickBooks
Creating
In-Kind Transactions
In-Kind
Services
Appendix A: Nonprofit Accounting Issues
Basic
Nonprofit Accounting Principles
Nonprofit Bookkeeper
Responsibilities
Understanding
Nonprofit Transactions
Rules,
Regulations, and Standards
Board
Responsibilities
Accounting
Controls and Procedures
